Procurement Services Calgary
GiCor lodging projects ltd. offers a comprehensive Procurement package for the hospitality, resort, retirement and restaurant industries which include design specification packages, guest room and public area furniture layouts, tendering and evaluation of goods, procurement and installation. These services are available à la carte or as a complete turn-key package.
Masterpiece Retirement Home – Red Deer, AB
What does “Procurement” actually mean?
Procurement is more than just placing orders. The procurement process begins with a series of client meetings to determine project requirements and the working budget. Furniture layouts, if required, are done at this stage to ensure that pieces are suitable for the space and to assist in the final placement of all items. From this information, specifications are carefully defined and prepared for each item so that bids can be solicited. Proposals are then compared and evaluated based on their quality, pricing and long term value for the client. At this stage it is essential to ensure that all contracts awarded are in accordance with the specifications.
Once all suppliers have been identified, the ordering process can begin. Details such as the proper quantities, packaging and receiving requirements must all be clearly outlined through careful documentation. Shipments can often be consolidated to reduce freight costs and held in storage in the event that completion of the project is delayed. Communication with the client and contractor again becomes critical to ensure that all products are available on site exactly when they are required – no sooner and most certainly no later.
Once products have been shipped to the site, they are received, unpacked and examined for damage by the installers. A deficiency report is prepared at that time and reported to the appropriate vendor(s.) This inspection process also serves as a means to ensure that all products meet the specifications initially provided to the manufacturers. Once all deficiencies have been resolved, final clearance is issued by the client and remaining payments are released to each vendor. A cleaning and care manual is also prepared at this stage for all products which includes warranty information as applicable.
If installation is also part of the contracted services by the client, items are placed in the rooms according to furniture layouts and elevations prior to the deficiency walk through being done. Having this scope of work performed by the procurement company guarantees that all items are fully protected until they reach their final destination. Note: Installation can also include the mounting of various goods such as art work, window coverings, signage, bathroom accessories and any other items as outlined in the initial specification process.
Over the years, we have established strong working relationships with national and local manufacturers, suppliers and trades people. GiCor lodging projects ltd. is an approved national vendor/supplier to Super 8 Motels and Wingate Inns as well as various banquet facilities, management companies and independent hotel operators. Through these associations we have been able to ensure the best pricing, the highest product quality and standards, product reliability and on time delivery. Combined, all of these elements guarantee that the overall process will be cost effective and efficient with 100% satisfaction.
Procurement Services
Phase 1 – Pre-design Package
- Review architectural drawings with client to ensure that corporate requirements are met (if applicable)
- Make recommendations for architectural changes as necessary to accommodate FF&E items
- Provide functional furniture layouts for public areas and guest rooms if necessary
- Review of electrical, construction details and backing requirements for FF&E items
- Includes client meeting time
Phase 2 – Furniture Package
- Meeting with clients to determine project requirements
- Interior finish review to initiate FF&E selections and specifications
- Confirm working budget
- Includes client meeting time for evaluation(s) along the way
Phase 3 – Specification Project Management
- On-site inspections to ensure supplier compliance to specifications
- Includes trips to site during specific stages of the construction process
Phase 4 – Supply (tendering and procurement)
- Vendor evaluation and selection
- Solicitation of bids
- Price comparison
- Product evaluation
- Order placement
- Tracking of orders
- Shipping instructions / scheduling
- Receiving requirements
Phase 5 – Installation Project Management and Post Installation Service
- Arrangement for warehousing of goods if required
- Scheduling of deliveries to site
- Receipt of goods
- Uncrating and inspection of goods
- Inventory control
- Placement of furniture
- Installation of wall-mount items
- Processing of freight claims
- Deficiency walk-through
- Deficiency follow-up
- Cleaning and care instructions
- Maintenance schedules
- Warranty information
- Provide on-going customer service for future requirements
(Includes on site days as required for completion of installation phase)
New Products from Dorval
Products Available A to Z
- Artwork
- Automation, AV Equipment
- Breakfast or Dining furniture
- Casegoods & Millwork
- Custom furniture & Upholstery
- Distributed Audio Systems
- Drapery & Valances
- Electric Window Film
- Electronics and Appliances
- Exterior shading systems
- Fitness equipment
- Housekeeping equipment
- Interior signage
- Laundry equipment
- Leather furnishings
- Linens and Bedding
- Mattresses and Box springs
- Office and Meeting room furnishings
- Phone, Security and Sound Systems
- Plants and Accessories
- Security Shutters
- Window Coverings, Blinds & Motorized Shading
- Wood, Aluminum & PVC Shutters
- Zen Gardens
